Documentation Is an Important Strategy to Minimize IRS Issues

Many medical and dental practices use multiple entities for a variety of reasons.  A recent Tax Court case emphasized the importance of proper documentation and careful planning to achieve good tax results.  In the recent case, a dentist created a separate business entity to manage operations.  The Tax Court refused to allow him to deduct his management fees because of poor documentation.

If you are using a separate business entity for any reason, adopt the following practices:

• Keep separate and complete records for each entity. Respect the separate existence of each entity.
• Document transactions between the entities, especially payments. Formalize leases and management agreements in writing. Keep entity minutes up to date.
• Be aware of the passive activity rules and consider income types when planning multiple entities.

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